Net GBP committed per month (rejected requests excluded) - click a month to focus on it
Net GBP in period - click a bar to filter
Net GBP in period, top 7 + other - click a bar to drill in
Net GBP in period per legal entity brand - click a bar to filter
Net GBP in period per delivery site - custom sites included - click a bar to filter
Awaiting a decision or more info, oldest first (ignores period filter)
Average working days from submission to approval, per month
Average unit price paid per month, four biggest products by spend
The latest requests that reached a decision in your scope - newest first.
Every PO raised, newest first. Click a row for the full request detail and audit trail.
Every request in the current slice - click a row to view full details.
Live contract register - committed value, remaining commitment and renewal status. Contracted Total Value = Unit Cost × Quantity × Duration (falls back to the entered Annual/Total Value). Renewals sorted most-urgent first.
Structured RFQ / RFP events - create, send individually to each supplier (no supplier sees another), and track receipt per recipient. Replies land in the procurement mailbox. Every event gets its own Drive folder.
Describe the need. The rules engine says how many quotes you must gather; the AI suggests who to ask. RFQs and the award go out from here - no extra windows.
Master item list - every item keeps its ID (ID00001…) forever. Feeds the Manual PO item picker; every price and VAT change is audit-logged. Tick items in the Select column: the action bar gives Reorder (one PO with all of them) and Set supplier (bulk reassign).
Every product actually ORDERED in the last 24 months, grouped across suppliers - latest vs best price paid, who is cheapest, where prices rose. Click an item name for its full order history; tick items to list them in the catalogue above; Export CSV downloads this view.
Basket of your top products - first purchase = 100. Above 100 means you're paying more than when you started.
Ledger value by stage in period
Committed vs budget, live cost-centre rows
Every claimed line - supplier, item and method, with the PO it came from.
Everything that controls how the system behaves - approval rules and thresholds, who approves what, budgets, suppliers documents, users and access, and the system switches. Every change here is saved instantly and recorded in the audit log. Day-to-day work (raising POs, approving, receiving) happens on the other tabs.
Approval levels, value thresholds, routing by entity and department, escalation, permissions and per-source rules - all editable here, every change audit-logged. While the switch is OFF the live engine keeps using the legacy routing, so rules below are safe drafts you can build and test with the simulator.
Everyone set up in the system, the role each one resolves to, and the approval slots they hold. Access Level is the person's PR grade; PR/PO routing slots are assigned in the routing table below.
Who approves at each level per format, and the value bands those levels cover (from the Category Matrix tabs for Restaurant and QSR). Pencil an approver to re-route future requests; thresholds themselves are edited on the matrix tabs.
The workflow as it runs today: for each department, entity and category group, the GBP value ranges from the live Category Matrix and exactly who approves each range - resolved through the real routing engine, most entity-specific approver first. Rebuild after changing the Category Matrix, PR Routing, Approved Users or Roles & Routing.
A requester graded PR L1 or above raises the floor - their requests skip levels at or below their own grade (the escalate-above-requester setting). Pick a grade above to see that view.
System switches and SLA knobs. Secrets/keys are never shown. Pencil a value to change it - TEST_MODE, APPROVAL_V2 and SUPPLIER_GATING ask for confirmation.